Ep 114 - Turnkey Marketing Call #1 | The $84,000 Mistake Hiding in Your Shop
Now playing — Confessions of a Shop Owner
About this episode
Keep shop management, payments, marketing (all the things) all in one place with Tekmetric. It will CHANGE YOUR LIFE. Click HERETurnkey Marketing has made my…
Key takeaways
- —Effective follow-up and customer communication are crucial for retaining business.
- —Marketing should be consistent and multi-channel to ensure visibility and engagement.
- —Understanding customer lifetime value is essential for making informed marketing decisions.
- —Shop owners should prioritize staffing to meet customer demand and improve service.
- —Utilizing data analytics can help identify areas for improvement in conversion rates.
Frequently asked
- What should I do if my shop is booked out for several days?
- If you're booked out, consider offering alternative solutions like scheduling appointments further out or providing loaner vehicles to keep customers engaged.
- How can I improve my shop's call conversion rate?
- To improve call conversion, ensure your staff is well-trained to handle inquiries and provide excellent customer service, as well as consider increasing your staffing levels to manage call volume.
- What is the importance of direct mail in marketing?
- Direct mail can be effective when done consistently over time, as it keeps your shop top-of-mind for customers when they need services, even if they don't respond immediately.
▸Full transcript
When someone calls and you're like, yeah, I'm booked out 2 days, and they're like, all right, let me think about it. They're not thinking about it. Yeah, they're calling the next number. Yes, they're going on Google and calling the next number. You know what's crazy too is like you, you're spending all this money on marketing. I paid $4 for that click, right?
And you, and like you just did marketing for your competition. The following program features a bunch of doofuses talking about the automotive aftermarket. The stuff we or our guests may say do not necessarily reflect the beliefs of our peers or sponsors. Or any other associations we may have. There may be some spicy language in this show, so if you get your feelings hurt easily, you should probably just move along.
So without further ado, here's your host, Mike Allen, with Confessions of a Shop Owner presented by TechMetric. So here's the painful truth. A lot of shops are not losing money on some giant mystery. They're losing it in the boring stuff that they keep putting off. Follow-up, declined work, customer communications, making sure people actually come back. None of that is flashy. It's not fun.
It's also the stuff that keeps a shop running effectively. TechMetric helps with that by bringing shop management, payments, and marketing together in one system. So instead of stuff falling through the cracks because one tool handles one piece and another handles the rest, the whole setup ends up needing constant babysitting. Your team can actually stay at the top of what needs to be done next.
That means better follow-through, a better customer experience, and fewer missed opportunities you don't notice until it's too late. Learn more at techmetric.com, use the link in the show notes, or scan the QR code on your screen now. ASTA Expo 2026 coming at you September 24th, 25th, and 26th, just around the corner. If you've been hiding under a rock and you don't know what that is, it is only the very best networking, training, trade show event in the country, or at least east of the Mississippi.
So I believe that you need to be there. Uh, it's bigger every year, it's better every year, and to top it all off, Confessions of a Shop Owner is hosting the hospitality suite for the 2nd consecutive year. If you hadn't heard, it was the best freaking hospitality suite in the history of the automotive industry, hands down, no doubt. And if you also haven't heard, we are giving tickets away to the expo this year.
The podcast is, thanks to the generosity of our sponsors. Astausa.org to learn more and to buy tickets. Be there or be square, dog. So I think it's pretty funny. We're recording. It is August 25th when we're recording this. It might be, I don't know, a week or so before we release. But yesterday was the 7-year anniversary of you coming out to visit Car Fix and do the onboarding of what was at the time Turnkeys.
Uh, kind of VIP level stuff. That was awesome. You were here for— was it a full day or was like a day and a half? It was, it was one day. It was just one day. And, um, you had just slept in one of the bays because you were putting it in and there was no door on it yet. Yeah, that's right.
Yeah, so the back, the back half of the building was a tire warehouse at the time and it didn't have any bay doors. And so we had cut the cinder block wall open for, uh, RV size opening And they, the garage door company was supposed to put the door in the same day and they did not. Oh, so we had, we had like boarded up this giant opening and I had slept overnight at the shop in case we got any visitors overnight.
Yeah, you were giving me a tour and you were like, don't mind the sleeping bag. I was like, where am I? I don't normally sleep here, but last night I did. I was like, all right, cool. So, you know, when Car Fix was, uh, new to us in 20— 2004, 2005, November 2005. Yeah. Um, we actually turned one of the extra office rooms into a bedroom for a period of time because I lived over an hour away.
Oh my God. So, um, you know, my dad or I, whomever was at the shop at that time Uh, sometimes we'd just crash at the shop overnight because there's a full bathroom and shower room and a kitchen and everything else. So, uh, you know, we'd bachelor it up every now and then, uh, for a day or two at a time. But that was obviously before I got married and wanted to be home every night.
So yeah, I guess the, the jaded argument could be now that I'm 20 years in, I'm thinking about putting another bedroom and kitchen in there so I can— no, is that, is that not how that goes? Sometimes I think that Amanda would be more likely to be like, hey, why don't you just go sleep at the shop? Yeah, that's what I was just thinking.
I was like, so my husband cooks, and, um, not like we don't cook anything fancy, like I'm talking like tacos a couple times a week and like easy things, but he is more of the cook in our house. So I, as you're saying this, I'm like, I wouldn't want to do that because I would starve. Well, in honor of today's episode, I'm wearing my throwback Turnkey Marketing jersey.
I know that, uh, this is— I think I got this shirt 7 years ago. I think so. Uh, so, uh, and in that time frame, I have gotten skinny and then big again, and I'm trying to get skinny again. So I'm gonna get some new Turnkey swag, yeah, uh, soon, uh, with the updated, uh, branding. But I just— I knew that I had it and I wanted to wear it, uh, in honor of this.
But for, um, this is like— this Is this your third time on the show? Yeah, at least. Yeah, third or fourth. Yeah. So this would be episode like 115 or something like that. Um, and, uh, so this is gonna be a little bit different than your previous times on the show though. So for those, uh, listeners that maybe haven't been listening since day one or that have been living under a rock or have short-term memory issues, why don't you introduce yourself real quickly and your company?
Yeah, absolutely. So I'm Carrie Lynn Rodenberg. I'm the owner and founder of Turnkey Marketing, and we work with just auto repair shops. We focus in— we were like the first person in our industry really 13 years ago who started doing what we do. And essentially we're like an outsourced director of marketing or like an outsourced marketing department really. So like with you, I mean, we have all different levels, right?
But essentially shop owners come to us all the time and they're like, Hey, I want to grow to this revenue and this car count, and here's where I'm at, and everything in between. Like, how do I get there? And also, I don't love being in the weeds. Like, I don't love doing all the reporting. I don't love talking to the website vendor and the Google Ads and, you know, mail houses and all those different things.
So we say like, all right, here's where you're at, here's where you want to be. We're going to figure out the strategy to get you there. We're marketing experts, so we know the levers to pull when it comes to doing good marketing. And then we're going to go get it done. So we're going to work with your website vendor, Google Ads vendor.
We're going to do your social media, your Facebook ads, your Instagram ads. We're going to manage if you do any kind of like direct mail, we're going to manage that. Or if you have a CRM, well, you should have a CRM, but we'll get in your CRM and we'll change it so that it sounds like it's really you when you're talking to your clients and your customers.
And we make sure that you're not sending them too frequently, you know, text messages or emails or too infrequently. I think when we first started with you, if memory serves me right, we got in. I can't remember if it was you or some— or like someone else. I'm kind of going back and forth in my mind, but like a bunch of text messages were never turned on.
There was nothing going out. And who— if it was you, was it? Does that sound right? Does that sound like you? It sounds like something I would do. Yeah, that I would think that, hey, you know, it's a great idea, look at this awesome new tool I've got, and then never use it. Yeah, well, it's, it's like, yeah, it's like any other tool.
Yeah, we get these things. Like, I am the queen of being like, I want to get into this new hobby, and I like buy the thing to get into this hobby, like the tennis racket and the tennis shoes and stuff like that. And then I'm like, I used it a few times, now I'm on to the shiny new thing. But we're all like that, especially as entrepreneurs.
Right? Like, we were like, this is a cool tool. And you get in and then you're like, squirrel, I have this fire to take care of, or I have this other marketing thing I want to do, or this other, you name it. And then it's like all these tools are kind of running and they're not totally running at full gear, right? They're just like, they're there.
And so it happens all the time, like whether it was you or someone else, like it happens all the time where we log in, we're like, Hey, you know, you're paying for this CRM and you have like one email and one text message going out a year. Or, which actually is even worse, we log in and we're like, oh my gosh, you know that you're texting like your entire customer database every single week and they don't want to hear from you every single week.
So now you've gotten like a million unsubscribes. Yeah. Yeah. So that happens all the time. So basically we get in, we use the tools that you have and we We use them like an actual director of marketing would, like a marketing expert would, so that they actually get you a really good return on investment instead of just like throwing things at the wall and hoping they stick and hoping that they're actually going out or, or whatnot.
So I think I met you at Hackers and I won a drawing for a free marketing review. Yeah. Uh, which is you got to have like an incredible closing rate on that. It's like a free second opinion. There's no way you lose. Um, and of course I signed up and I think I signed up for social media management only. And this was like 2017, 2018.
Yeah. Um, and, uh, then eventually I wanted to buy back some of my own time and sanity. And so I decided to, to bring Turnkey on at a higher level. And that's when you, uh, came out. I understand now that you guys— that's not viable to do that with the, uh, the scale that y'all are at right now. Uh, but, uh, that's when we got those pictures that were online yesterday.
Yeah. Um, and, um, every time I see those pictures, I'm like, I'm gonna take better care of myself. Um, and, you know, so like 3 years later I was like, ah, I can do this myself. You know, I was— I kind of put some management in place and I was getting a little bit bored and I thought, you know, I can do this.
And so I went away from TurnKey, uh, for a hot minute. Like, yeah, like 5 years later because we got through COVID, remember? Yeah, we had just opened the Raleigh shop and then we got through COVID and that was rough. And we did all those gift cards giveaway, like we gave away a ton of gift cards to local restaurants in your area.
Started marketing to convenience and valet service very heavily and pickup. And yeah, that's, that's right. It was after store number 2 was really well established and before store number 3. No, we started, we started store number 3 with you. Oh, really? The one right on the college campus. Yeah. Yeah. I just remember thinking that I'm bored and I have time to do more.
Yeah. And it turns out I was wrong. Um, and so I came back with my tail between my legs and asked you to take me back. Uh, and you were kind enough to do that. So thank you for that. Yeah, don't do it. So anyway, that, that's a little bit of history, but what I do want to talk about is why we're having this conversation.
Um, so some of the best feedback that I've gotten from listeners and viewers over the last year and a half of, of doing this show is the value that they get from just kind of sitting in and being a fly on the wall with my monthly Um, coaching calls with Matt Lofton and Elite. Yeah. And, um, getting a window into what it's like to have a coach and accountability and somebody who is, you know, a consummate professional guiding you and pointing out weak points and, and, and that kind of thing.
Yeah. And it seemed like a natural transition to say, well, I have a monthly call with Turnkey already. Yeah. And, um, I think that's an area that a lot of shop owners struggle with. Maybe they're really good at fixing cars, maybe they're really good at building relationships and talking to customers, but when it comes to designing a direct mail piece or figuring out how to manage their AdWords budget or having a marketing budget at all and understanding if they can afford to sponsor the booster club for the marching band or whatever it might be, yeah.
Um, that gets a little overwhelming. Um, and, uh, I think if they got the opportunity to sit down and look at our calls and our reviews and how we manage budget and how we measure return, um, and, you know, I think there's a lot of, a lot of value to be had there. So, you know, it might be one month we talk about um, how the shops are doing and how car count is and how call volume is and how the website's performing.
And it might be one month we talk about reviewing our direct mail and doing penetration reports and picking carrier routes and what makes a good mailer versus what make— you know, what makes pretty versus effective, right? Because you can have beautiful mailers that don't, uh, that don't drive traffic, right? Yeah. Um, so I just think there's a huge opportunity to bring great value to our listeners and also for them to see why I love turnkey and, and why I think they will too.
So yeah, yeah, thanks for being willing to do that. Yeah, absolutely. No, I like was so excited at this opportunity because probably just because I'm a marketing nerd and I, you know, have a captive audience here, so they just have to listen to me talk about marketing. But no, um, hey guys, Carrie Lynn with Turnkey Marketing. If you are looking to increase cars and you're looking for the right demographic to go after, you want to get the right people who need auto repair right now, Then give us a call.
We have a service called Direct Track, and it utilizes AI to find people in your area who are the great demographic that you want to go after, have raised their hand and opted in saying, I need auto repair help right now. We send them an email. As soon as they open the email, we then get their physical address, follow it up with commercial ads on all their streaming services like Hulu and YouTube and ESPN, Fox News, all those different things.
And then we also get their physical address and we start sending banner ads and display ads to every single device in that house. It has been incredibly effective. It has made shops seem like they're everywhere to those people who need repairs right then. And I mean, I'm telling you guys, the return on investment has been huge. So if you want to increase car count, you want to get great people in the door, give us a call or reach out to us and ask us about DirectTrack Marketing.
You know what drives me crazy is scrolling my social feed, and obviously I follow a ton of shops like a lot of you do, and you see the exact same image, generic photo, generic holiday post, or whatever it might be across 40 or 50 shops around the country because none of them have unique to their business material. That's not building a brand.
Nobody's ever won a customer with a generic Labor Day social media post, right? Look, I've personally been watching 47 and what they've been doing for Greg Buckley at Buckley's Auto Care in Delaware, and I'm super impressed. That's exactly why I've made the choice to sign up with them myself in my business, because I want to dominate the community here in Raleigh just like the other clients of theirs are doing, like Greg is doing in Delaware.
If you want your shop to stand out, go to 47consultants.com/confessions. It's 47consultants.com/confessions. Tell them Big Daddy Mike sent you. And sorry guys, they're not going to do any free diag for you. No, but seriously, marketing is kind of this like mythical thing to a lot of people where they're like, I get it, but just in case, tell me again. You know, like, I think I get it, but then you go to put your dollars to use and it's scary.
It's like every mark, every dollar that we get as owners, it's like we, I always say we have this small pot of time and this small pot of money. Right? And with this small pot of time and money, we have to decide where our marketing goes. And not only does it cost us money to invest in marketing, but really the biggest thing is like, what if your marketing is bad?
What if you spend your little pot of money on marketing and you waste that money? But really the bigger waste is you're not getting the return that you could have gotten, right? So like, if marketing works really well, maybe you got 100 new cars in, or you got, you know, you increased your revenue by $15,000, $25,000, $50,000, $100,000 in a month, right?
But what if you did it, you did it poorly and you didn't get that $100,000, you didn't get that $50,000? Now your bad marketing has not only cost you that $3,000 you invested, but it's cost you the other $100,000 that you lost in opportunity. That's called opportunity costs. And that's the thing that people don't think about. And that's the huge, huge, huge expense.
It's hard to quantify and people don't think about, but that's where I'm like, oh my gosh, don't just throw things at the wall. Use a sniper approach and do an awesome freaking job to give your team at-bats so that you can increase your revenue and increase your car count. Exponentially instead of like dabbling. Yeah, well, or, or like you said, spray and pray marketing where you just throw an enormous amount of money out there and hope something sticks, you know?
Yeah. Um, as opposed to being a sniper and, and knowing exactly what your target audience is and how they— what they engage with and hitting them there. Yeah. Um, real quick. Yeah. When we first started working together, you were like Uh, the technician in the shop who's the master tech and helps the apprentice tech and writes the estimates and manages the parts and does the everything.
Yep. And I remember you calling me to break the news to me that, uh, that you were breaking up with me because you had grown to the point that you needed to go work on your business and not in your business. Yes. Uh, and now, like you said earlier, you've got a team of 45 working at Turnkey now, and you have pods that work with groups of shops and that way you have continuity if somebody's on vacation or out sick or whatever it might be.
You don't have lapses and that kind of thing, which is great. Um, but how long has it been since you've done monthly review calls? Probably since I broke up with you, which was probably when I had my first baby. I've had 3 since, so altogether, so probably since like 2021. I want to tell you something, Carrie Lynn. Yeah. This podcast is all just one long con to get you back to doing my monthly coaching calls.
Success. You won. You won. Here I am, Mike. 115 episodes to get us to this point. Yes. I feel so cared for. It comes across as a little bit creepy when I say it out loud. Yeah, a little bit. Yeah. All right. So one thing that I remember thinking when we first started, uh, working together, um, with the director of marketing role.
Yeah, I had just read the book StoryBrand. Oh cool. And you came in and we were working out kind of our, you know, differentiating factors and who our target client was and what our messaging was going to be like. And I thought, she is 100% following StoryBrand methodology. Yeah. Um, and is that still the case? But I know that methodologies evolve over time.
Sure. So is that still kind of a cast upon which y'all build your plans? Yes. I'm really glad you asked. Yeah. It's so interesting to me, marketing and marketing companies, because lots of times the whole thing with StoryBrand, okay, to pause and come back to StoryBrand. The whole thing with StoryBrand is you're making your customer the hero. So, what does that mean?
It means that your marketing is all about your customer and what they care about and what they need and what they need to hear, what they need to see, what they're interested in, right? So, you capture their attention because what do people care about day in and day out? They're thinking about themselves. Yes, they care about themselves. And so, when I get something on Facebook or I get something in the mail or I see something on Google If it has nothing to do with what I care about, then I don't even see it.
It's like when you're driving to work, it's like you could pass, you do pass so many stores and doctors' offices and logos every single day that you would have no idea you see because you don't— It's just white noise. It's just white noise, right? So, and I would say probably about 80% of marketing, it's probably like the 80/20 rule, 80% of marketing misses this, and almost all small businesses miss this.
They forget to talk to and about the customer, and they just focus on themselves. So they talk about what they want to talk about, what they care about, what they want to be important, what they want their customer to care about. So like, they'll be like, oh, um, it's ego-driven, man. I think it's all ego. It's ego. It's definitely ego. And it's also the curse of knowledge.
So if I start talking about cost per click and I get really, really intense about AI and AEO and really intense to UTM and pixels and I get really, really technical with you, you're going to glaze over even though I'm like, no, this is really important. You should listen to me, Mike. But the truth is, you wanna know, is it working, right?
You wanna know, are my calls increasing? Are my leads increasing? How am I doing on the phones? Are we converting people? The same thing is true when it comes to our marketing. Like, we can't get too technical. It's like you wouldn't send a technician out to talk to Mrs. Jones because he's gonna overtalk them and talk over their head with the best intentions.
It's the same with marketing. And so StoryBrand, what you were asking about, the whole focus is like, hey, make your customer the hero, make your customer the focus of your marketing. Yes, you're going to talk about yourself, but you need to attract them with talking about things that they care about or showing them pictures of things that they care about or giving them offers of things that they care about.
So to your question, do we still use that? Yes. We don't always go through the same, um, the same onboarding process that you and I went through. Like I took you through basically like similar to a StoryBrand process where we talked about your benefits and, um, and your offers and how— what the customer cares about and things like that. So now we've kind of got it on— like, we, we kind of have like a formula.
We kind of have like a system that we're like, all right, if you're in this part of the country and you're, you know, they have these kind of customers, and we're going to talk to your customers about, you know, this way after talking to you. Um, we interview our clients. So you were probably interviewed by someone on my team at some point, right?
And they ask you a ton of questions and really get to know like the heartbeat behind you and Carfix so that we can use that in all of your marketing and communicate that with your customers. Because customers care about that. Customers want to know that you're a real person. But we also map out all of your offers too, because customers care about how much things cost.
Customers do care about value, but they don't understand yet. It's like for you, you know, we talk to shops all the time and they're like, we're like, all right, tell me your, you know, let's talk about your competitors. They're like, oh, we don't have competition. And a lot of you listening might feel that way. You might be like, there are 20 people in my area, but they're not competition because they do things differently than I do.
Right? Do you ever— if somebody new moves into town who's your ideal customer, They don't know that you don't have competition. All the shops in town are your competition. Exactly. You might think that they're not your competition, but someone who's looking at, at what you do, they have no idea. And you might think, ah, that person's not my competition. Google them. Sometimes they have terrible reviews, but lots of times you'll be shocked at how good their reviews are.
You think like, wow, they do a terrible job. Everyone must hate them. And then you look, it's like I was telling you before this call began that I just got a new roof and they somehow, the roofers, you'd think that they would know how to do this. They forgot to seal anything on my roof. So water got all into my house. My family, you know, I have a 4-year-old, a 3-year-old, and a 10-month-old.
Actually, she turned 11 months old yesterday. And we're all like moving around in our minivan, you know, going like to Airbnb to Airbnb. And like, because our house is having to— the whole top floor is like down to the studs. And I felt like an idiot for hiring them. And I look back at their reviews, they have hundreds of reviews, 4.8 stars.
So another roofer— hey, let's just name and shame right now. Just what's the name of the company? Well, no, all of our listeners are going to go and review bomb. No, no, no, no, no, no. We're giving them an opportunity to make it right. You know, I I always say the measure of a business isn't their best days, it's their worst days.
Right? Yeah, it's how they fix a problem. It's how they fix a problem. Just like you and I, just in our companies, just like everyone listening, we would love to bash them in our heated moments. But who doesn't make mistakes? Who doesn't make a bad hire every now and then? Who doesn't? I don't know. This is kind of crazy, but it's kind of over the top.
But at the same time, if I'm talking to someone, they're going to be like, oh, what a terrible roofing company. But someone who moves in and is new and they're looking at the roofing company I use versus one of their competitors, they're going to be like, oh, they're both great. Meanwhile, one might have an awful process, an awful team, but what they're seeing online isn't telling the whole story.
So all that to say, like you said, when someone new moves in, they don't, they don't know why you are better than your, you know, quote unquote competition or the other shop down the street. You have to, you have to give them a reason to experience it. You can say we're better, you can trust us more, we're the most trustworthy, but everyone says that, right?
So you have to give them a reason to try you out and then to fall in love with you. And you want to, you want to like be doing both of those things in your marketing, building that trust, giving, talking about what they care about, giving them a reason to come in. So that is a question that I have is like, so when you go to a conference or an event or, you know, you're in a group of small business owners and you say, what makes your business different?
Right. Well, we have really high quality technicians and we use great quality parts and we give great customer service and You know, our people are our key. Now we say all those things and we believe all those things, but everybody says those things, right? So how do you really establish a differentiating factor that makes you stand out amongst the echo chamber that is all those things we just— I just said?
Yeah, well, a few things I would say. One is you have to like Be it. When people go to your shop, you actually have to be that person. You actually have to be that shop. That's one of the things that I find really distinguishes shops is they're like, they say all those things that you say and then we'll listen to their phone calls and their service advisors are rude or mean or they're not calling customers back.
And so customers are calling in. And so there's this dissonance, this disconnect between what they say, what the shop owner says and believes, and versus what's actually happening in the shop. So that's one of the big ways. The other way that you can distinguish it is by being really loud. Lots of times the winner is the one that's the loudest. And so how do you be loud?
You do a lot of marketing. Do multi-channel marketing, meaning like you're showing up everywhere so that people can't miss you. And even though you think, oh, they can't miss me, they're probably still going to miss you. So you have to be there over and over and over and loud, loud, loud in every single avenue that you can be. You have to be there because lots of times there's amazing, amazing people, amazing shops, but no one knows they exist, or only a few people know they exist, and the vast majority of the community doesn't know they're there, even if they're great.
So if you think about it this way, it's like, you know, if you had to have surgery and you had to go to the hospital, and there was the best hospital for heart surgery or whatever kind of surgery you needed, and it was right in your backyard, but you didn't know about it, but you knew about you know, St. Luke's down the road and that's the one you went to, does that mean that the really great hospital wasn't really great and was the better option?
No, it just means that you didn't know that that better hospital was there and was a better option for heart surgery. Hey, before we jump too much further into today's episode, I've got something I want to talk to you about. Look, if you're serious about building a better shop and not just working harder inside the one you already have, registration is officially open for Ignite 2027.
By Elite Worldwide. I'll be in Vegas February 5th and 6th recording interviews with some incredible shop owners and industry experts. You should really consider going as well. What I really like about Ignite is that it's designed specifically for independent shop owners. Everything from the layout to the sessions to the conversations, it's built around helping you become a stronger leader and build a better business.
You'll leave with practical strategies, stronger relationships, and a renewed confidence. And where you're taking your business. The best part is you don't have to be a client of Elite yet to attend. Find out more via the link in the show notes, or you can head over to eliteworldwide.com. Use the promo code Confessions and save $100 off your registration. I'll see you there.
Hey guys, I'm here again to talk to you about another awesome feature from the guys over at Detect Auto. I've been talking to you about Detect Auto for over a year at this point. You know that I'm a huge fan, but they keep rolling out new features. They keep adding value, and the latest one that they've built is they've built an internal chat system that goes along with the software.
And it's like if you've ever used Slack or another tool like Slack, it's very similar in format to that in that every time you open a repair order, it's gonna create a new channel within their internal chat system specific to that repair order that includes the people that need to be a part of that repair order's communications. Be that technician, service advisor, shop foreman, dispatch, whatever, you know, you set the rules for that.
The cool thing is that it also archives those chat histories and those comm histories. So in the future, you can come back and you can see all of the comms that have been had internally about Miss Jones's Subaru, even any, any of the chat about that customer specifically. So it's just a really neat tool to one, have clearly siloed internal comms and also to archive them and save them historically so that you can find them again in the future.
I know that I've had issues in the past where we can't remember what was said about or what the comms were internally about vehicle X, and you go back into your— we use Slack— into your Slack thread and it's thousands of messages ago. This eliminates that problem. So it's just one more tool that the team at Detect Auto are putting in place to help streamline your business, make you more efficient.
Help you serve your customers faster and more effectively. If you want to learn more about Detect Auto and the other awesome features they have, just check the link in the show notes. Tell them I sent you. Right. So you have to— so sometimes the big distinguishing factor is letting people know that you're there. And that's how people like compete well with each other, even if they're They're both equally as good or whatever.
You have to be kind of in the ring and in the arena and let people know. Well, and, and I could, I could be in Miss Jones's down the street mailbox with my mail piece, um, every 3 weeks for a year. Yeah. Uh, before it happens to get in her hand when she's shuffling through the mail after getting home from work and remembers that her oil change light just came on, right?
Because people don't think about, you know, whatever the gen— the, the service is until they need it, for the most part. Uh, so, you know, I hear over and over and over for years, direct mail doesn't work. Didn't— it didn't work for me. I, I wasted know, $5,000 on it. Well, you tried it for 60 days. Yeah, you know, uh, it's a long game.
Um, so totally it is. Yeah, yeah. It's not like restaurants or, you know, even clothing where it's like I go home and I'm at a stoplight and I'm searching through Facebook as I'm like, you know, I'm just like doom scrolling as I'm at a stoplight and I see an ad for a restaurant and I'm hungry and it's like this mouth-watering burger And I call my husband and I'm like, hey, we're gonna go to BRGR because I'm— I really want BRGR.
And I might go there and he's like, why do you really want it? And I'm like, I'm just really hungry. I might not even say, well, I saw this Facebook ad, right? You can't really— it's not the same thing with, um, new brakes. It's not like you see a picture of a car and you're like, oh, or, or brake pads and you're like, I don't need new brakes, but Honey, let's go to Car Fix and get new brakes.
Like, that's just— it's not the same, right? So you have to be there when someone actually needs new brakes. Yeah. Which makes it challenging. It's challenging in our industry for that reason. It's not an impulse buy. It does open up some interesting ideas for outside-the-box thinking, and that's the kind of stuff that I really want to talk to you about. Yeah. Uh, over the coming months and episodes, but Our goal is to do this once a month, uh, and just, uh, talk about how CarFix is doing and what our marketing goals at CarFix are and, you know, car count and inbound call volume and, uh, some of the services that y'all got when y'all are—
you know, sometimes I think things are going great and then I get your call review report and I'm like, oh, huh, super. Um, we all got to your point. Yeah, there's— we all have like blind spots or people breaking our businesses at any given moment. You know, when you have 3 shops or you have 45 employees or you have even 1 shop with 5 employees, like you are not, you can't be micromanaging.
There's training and retraining and checking in and accountability, but you always need to have a finger on the pulse because people change. You know, we get, we have turnover, like different things like that. And so, you think something's going on and then you listen in, you look at the numbers, you look at the calls and you're like, whoo, ouch, ouch. Yeah. So if you ever want to ruin my day and look, I've got, I've got really good service advisors who like truly desire to do a good job at what they do and want to help people.
I don't have any bad apples right now. Right. But still, you want to ruin my day? Let's go listen to phone calls. Yeah. Just because they don't answer the phone the same way that I would answer the phone, or they don't respond to questions the same way that I would respond to questions. And let's be honest, they're all better at service advising than I am now.
Right. Because I'm a decade or more out of practice. Right. And it's a, it's a, it's a perishable skill. It's like so many other things. Yeah. But man. Yeah, and that one of the reasons is that, uh, I have— we used to go really deep into the weeds about measuring return on investment for different marketing efforts, and I, I imagine that you have clients that, that want to do that, uh, to this day.
I just want to measure the number of unique inbound phone calls I've got because I can see— because if you, you know, the marketing's job is to drive drive traffic to the website or to make the phone ring. Totally. And if I screw it up or if my service advisors screw it up, that's not a result of bad marketing. That's we didn't follow through.
So if I'm going to measure the effectiveness of marketing, I want to know, did it make the phone ring? Totally. So, um, and we, we want to like measure the ROI of each thing too, but I think you're wise. I mean, and we do, but I think you're wise and Realizing like marketing's— marketing is like a web, like it all plays together, you know?
Like you can't just have one piece of marketing and say this existed in a vacuum. And, you know, I sent a mailer out and they never saw my signage or they never saw my sponsorship or they never heard me on the radio or they never saw my Facebook ad or never saw my Google ad. It was only because I sent this mailer.
It's just not true. Just think about the way that you interact with brands and the way that you interact with companies. Well, and attribution is so hard to track down, especially if you have a well-rounded marketing plan. Yeah. You know, and I know that I'm doing Google Ads and I know that I'm doing remarketing and targeted ads. And I know that I'm popping up on Candy Crush Saga and then we're on YouTube TV commercials and we're You know, in direct mail, and maybe they saw me at the Strawberry Festival or whatever it was, right?
Yeah. Um, and then they come in and your service advisor says, hey, how'd you hear about us? I, I saw you on TV. Well, they got 150 impressions of the company before they saw us on YouTube TV. Yeah. And we're gonna credit that to YouTube TV only, right? So yeah. Although there is, there, I will say there is one kind of marketing that we do and it's called direct track.
And that's where we are showing people like we're sending them an email and we're following it up with like YouTube TV ads, like commercials. And then we're following it up with, you know, banner ads and display ads on their apps and on their phone and on, you know, their websites and stuff like that. And they're seeing all of these things together. And that one is kind of creepy because it uses AI and it uses machine learning, and it actually finds people in your area who have opted into something that indicated that they need auto repair right then.
And we can actually take out your customer list and only send it to people who aren't your customers. And the second they open that email, we can see their physical address. This is where it gets creepy. And then we can show them those ads on every streaming service, every device. In that house and like geofence that one house. And then if they come into your shop, they've never been in your database before.
So we get their email address. If you're good at getting email address, which a lot of service advisors are not the best at getting email addresses. So it's super important regardless of what kind of marketing you're doing. It's super important to get email addresses. It is not dead. But once we get that, we can see like, or we get their physical address, we can directly track it back.
To, hey, you got this ad and it was, you know, maybe you saw these other things too and you probably did, but when, as soon as you saw this ad, you came into the shop. We can tell like that person came into the shop and so we can directly track it back. And it's crazy. And especially when you're doing other good marketing like you are, like that's when something like that is super effective because it's this Even though we can like directly track it back, it's really the web of marketing, the multichannel marketing that makes marketing super effective.
And you've always been really good at that. Always. Well, it's, it's like a cool shiny object, right? To think about like, so I was just thinking while you're talking about that, I was like, well, thinking that we could geofence the service department at the mega dealership down the road. And capture MAC IDs for the devices that are in that service department and then feed help wanted ads to those devices because they're likely to be technicians.
We've done that before for you. Yeah, yeah, yeah. So it's just, it's fun to think about what's possible with things like that, to get creative and try to do things that maybe our competition doesn't do. Because in the automotive, in the independent aftermarket, in the automotive space, we are not nuanced marketers for the most part, right? So, uh, and like in, in high, in densely populated large metro areas, there's going to be more competition, right?
This for anything. Yeah. But if you're rural and I mean, you might not have anybody who's got a really focused, targeted ad campaign going, right? So, right, it's exciting. Yeah. So anyway, um, so half hour's already gone by. I apologize, I have a tendency to, uh, to blather on. But, uh, so let's— if we step back and we say, hi, you know, my name is Mike from Car Fix.
I, uh, I've decided to use Turnkey Marketing. I want to use your, uh, your VIP Director of Marketing Services Um, what does onboarding look like, uh, for a new client with Turnkey these days? Yeah, that's a great question. So with onboarding, our team is going to do a bunch of research and really get to know your shops before they ever meet with you.
So we're going to show up and we're going to be like, hey, here is, you know, here's what we're seeing about your shop. Here are some areas that you're really killing it with marketing. Some gaps. And here's— we're gonna make a plan on how we're going to really execute your marketing so you show up better than all your competition. And so you can have the right budget, the right marketing plan, the right, um, incentives, the right messaging, the right pictures, right, the right marketing mix, the right, you know, everything.
So you're really strategic. Because like I was saying earlier, everyone has a little pot of time and a little pot of money. So we want to make sure, like when we're doing marketing, there's a million things like we're talking about. Like there's so many things you can do when it comes to marketing and lots of them are good, but you have to decide which ones are going to be best so you get the best return on investment and you can capture all that opportunity, all the people that are out there And make that dollars in your shop and dollars in your bank, right?
Yeah. So we're going to create that plan. We're going to look at like, how are you showing up on the web? How is your SEO? How are your ads? How is your AEO? How are you showing up to AI bots, which is a huge, huge thing that people are kind of talking about, but a lot of people don't know what to do, right?
Like they don't know, okay, what, where do I go from there? So we're going to take that and we're going to be like, hey, here are the areas that you need to grow. Don't worry, Mike, we're going to go get this done. You don't have to be the one chasing down every little aspect of your marketing. You don't have to be the one compiling it into data reports.
You don't have to be the one telling the story based on that data. I mean, my goodness, like you asked me earlier if I, how long it's been since I've been like the marketing technician. Since I've been the one doing these, I'm like, it's been about 5 years. So, you had asked me to be on the show with you and kind of go through this with you.
And I was like, all right, but Mike, I know the big picture, but before we're meeting, I'm messaging people on my team like, where do I find this file? Where's this spreadsheet? Where's this thing? And I'm like, oh my goodness. This is just the natural growth of a shop, just like a lot of the people listening started out as technicians and now they're shop owners, right?
But as I was kind of like, where do I find this? And asking my team, all right, so you compiled all this data, right? I'm just going to— I can take this and read it. I'm thinking, oh my gosh, it almost— I resold myself. Whoa, there is so much work that goes into like not only the creation of good marketing, but the tracking and looking at the data, aggregating it, figuring out how it's all playing together and figuring out what needs to be changed.
Where can we dial back? What is the story that this is telling me? What is this telling me about my car count? What is this telling me about the budget that I need to do? Do I need to increase? Do I need to decrease? You know, like even I was like, oh my gosh, there's— it's just so much work to do it well.
And again, yes, it's— it's— you want to spend— you're spending $1,000 on Google, let's say, on Google Ads, or $2,000 on Google Ads a month. Well, you don't want to make that— you don't want to spend $1,000 or $2,000 wrong. But the really big thing is you don't want to lose out on the $50,000 of opportunity If you got that, if you got that right, right?
Yeah. And also you don't want to lose your technicians. Like, how many shop owners do you talk to who are like, oh my goodness, it's so hard to find good technicians? Well, what happens when you're— you have a bad day or you do bad marketing and then you don't get the calls and the cars that you need? Those technicians are out, right?
Yeah, yeah, for sure. Yeah. So I do have, um, I do have a confession that I want to make today. Um, Rachel is my account manager and she has been awesome to work with. And I am certain that I have got to be her worst client. Um, I am so bad about follow-through and responding to messages and attending meetings and that kind of thing.
Yeah. And so, uh, whereas this was a, you know, a 7-year-long, uh, or however many years it's been, uh, play to get you back to doing my monthly, uh, reviews and managing my account, um, I know that I've not been, uh, giving it, like returning to you guys what you need to be able to do your job as well as possible because the shop's just been busy.
So I'm like, okay, we're good, you know? Uh, and by committing to these monthly calls with you that I've got to record and share with the world, I feel like I'm much more likely to actually, uh, carry my end of the bargain a little bit more effectively. Yeah, like I get— like I always get the monthly emails with like the shopping list for the thank you gifts and everything, and it's been 9 months since I've actually— like, and it's so easy.
You send me the list of here's what it looks like and here's all the ingredients and here's the links where you can buy it on Amazon. By ingredients he means like here's the link to Doritos. Yeah, yeah, yeah. I mean, it's like whatever the theme thing, like here are the little clear cellophane bags that you can use to package it up all nicely.
And, and I'm just the worst. So, uh, it's hard. I mean, it's hard to do like the big things and the little things. Like it's, you just have so much time. I'm really trying to do none of the things and that's the problem. So I feel like that you're going to be my accountability buddy. Okay. Yes. You know, you're going to make me be awesome.
At, at helping you guys do your job. Do you want me to jump in with one thing? I know like we're running out of time, but I did have one thing that might be confession worthy. Sure. For you. This is kind of fun. Can I do your confessions? Like, you're gonna call me out on how I've been dropping the ball? Do you want to hear something?
It might be a little ouchy. All right, so I was looking, so I'm jumping in and I'm like, all right, team, where are these reports? And I'm looking at all the numbers and I'm thinking it through. And it was actually super fun because this is what I love to do and what got me back, what got me into marketing all those years ago, what made me start Turnkey 13 and a half years ago.
But I'm looking at your numbers and you were saying like, everyone really cares about the ROI of each little thing, but the really big thing that is important is how many leads am I getting? How many calls am I getting? Right? So help me understand, because I'm just jumping back into your account. I'm looking at Garner, which is your flagship store, your first store.
It's the store that I visited 7 years ago. And Your call conversion is about 24.5%. Okay. What's a good target for that number? If it were my shop, I mean, if it were my shop, I'd want to be at like 60 or 70, 100%. Well, back up, define call conversion. So this is even just first-time callers. Okay. So a first-time caller comes in and then, so you have 100 people first-time callers, you get 10 cars, 10 new cars in the shop, that's a 10% call conversion.
Okay, so, um, so what you're saying is that I guess we could divide like car count into unique inbound calls and say we— this many inbound calls equals 1 car for you and this is what it should be. Yeah, right. So like here, like Gardner, I'm less than half of where I should be is what you're saying. Yeah, like Garner, to give you the actual numbers, Garner had 229 first-time callers.
I can't remember if this is just in July, and they had 56 new cars. So that's whatever the math is, like almost 200, 175-ish, 180 new callers. Didn't convert into actual customers? So I think what we've got, it's multifactorial, right? Yeah. It's definitely an ouchie. Is, um, like, for example, a year ago, yeah, early 2025, we had, uh, 9 technicians and 5 advisors and a couple of GSs.
Yeah. And we were open on Saturdays and Uh, the numbers, the revenue and car count were huge, right? Um, and then, uh, I failed to manage the business appropriately. Lots of shit went wrong. Um, so now we are, uh, last month, if we're looking at July numbers, we were 4 technicians, 1 GS, and 2 advisors up front. And then we have kind of an expediter shop foreman type role.
And frankly, a lot of that was we were running at redline and we didn't have that. We were missing an enormous number of phone calls because we couldn't get to them. And so this month we have added a technician, we have added a service advisor, and we should be— that should be coming around a little bit. But Ultimately, being understaffed was leading us to say no when we should have been saying yes.
Yeah. So, and I believe that if we listen to the calls, which for the love of God, we're never going to record an episode where we listen to calls. If we listen to the calls, we wouldn't hear them saying the word no, right? We would hear them saying no with, well, I can probably get you in. Uh, if you wanted to drop it off with us and I can call you maybe tomorrow by the end of the day if we get a chance to look at it.
Yeah. Which is no. Yeah. Right. Um, and they're just running at redline, man. And so, uh, you know, that's actually something we've been talking about in morning meetings for the, uh, on and off for the last couple of weeks because we're now 4 weeks into having, uh, 3 weeks, 3 and a half weeks into having, uh, an extra advisor on the front counter there.
Yeah. And so, uh, you know, you're dividing up effectively the same car count at this point between 3 guys. They have a lot more time to work our process appropriately and to set the next appointment and to do the intake process and the checkout process, uh, appropriately. And so, you know, that's one of those things that should also be happening is that we should be missing fewer phone calls and we should be comfortable saying yes more often.
And we're about to add another technician too. So that'll put us at At 6 and 3, which is kind of the ratio I want to be at. Good, good. Yeah, because I mean, like, how far out had you guys been booking people? Um, not, not a long way, a couple days. Okay. Uh, but I mean, people want service right now, you know.
We're not a specialty shop, we're not a diesel shop or a Euro shop, we're a general repair, Asian domestic And, you know, we're not in a hypercompetitive market, but, you know, all the major chains are within a mile or 2 and you're in a pretty dense market. Yeah. 5 or 6. Yeah. Even if you weren't, even if you're in like the country and there's other options who can get people faster.
Yeah. So just frankly, we're, we are still in the process of recovering from me dropping the ball in late '25. Yeah, and kind of rebuilding from that. Yeah, so that's hard, but kudos to you. But no, like, but seriously, kudos to you for being like, all right, because what owner doesn't drop the ball at some point? Like, life happens, new shiny objects.
Get on the internet and check, all those owners are awesome and perfect and they've never made a mistake, right? Totally, totally. But like, you're getting it, like, you're, you're, you're grabbing the bull by the horns and you're getting back you know, you're getting back up and you're doing what it takes to turn these numbers around, right? So thanks, Mom. You're welcome, bud.
No, but seriously, like, it's hard to do, and it's hard to do publicly. That's hard to do. I mean, Confessions of a Shop Owner, that makes sense. There it is, right? Yeah. But so I think, like, I'm really hopeful knowing that, that those numbers are going to increase. Yeah, I think you'll see a noticeable increase or a decrease in missed calls. Yeah.
And also because they were running at redline, call volume was up because customers were calling to get status updates because we weren't updating in a timely fashion. Right. So call volume, I think, will trend down a little bit because we're hopefully getting rid of those status update calls and missed calls will go down. But conversion should go up significantly would be my hope, uh, as we expand our technical capacity and our advisor bandwidth.
So, yeah. Yeah. What's your ARO? It's like, Garner, last month, last month was 838. Yeah. 838. Okay. So 838, if you had gotten like, I mean, not to like add salt to the wound, but if you'd gotten half of the ones that you turned away, That would be $84,000, basically $83,000. I mean, that wouldn't suck. That wouldn't suck. And a lot of that would just be like straight profit.
And so, but here's the, here's the funny thing. You guys have been doing the work, making the phone ring. The opportunity is already there. Yeah. The phone calls have come in and we've just failed to convert those calls into customers. At $838 apiece. Uh, and so good job on the part of Turnkey. Now I just gotta, uh, get the capacity and the bandwidth to be able to take advantage of it.
Yeah, yeah. Well, and then like, that makes me, you know, marketing is such an art and science at the same time because like some people are like, oh well, I'm really busy so I should turn marketing off. But what you said earlier is so right where it's like Marketing takes a while to really get going. Oftentimes it's like a delayed service. So you turn it off now, you're still going to have the leads coming in now.
But 3 months down the road when you really need it, they're going to be— it's going to be dry. Right. Direct mail especially seems to be like a 3-month lead time. Oh, totally. Start seeing the results. So it's like, you know, it's like August, September, like, man, We're great, we're flush, we got all the cars. Let's go ahead and turn off marketing, and we're not going to have any impact on August and September.
We're going to have impact on December, January, February when we need more cars, right? So, uh, and certainly in December, January, February when maybe car count is not what it is in the middle of summer, we're not thinking I should turn off marketing. We're thinking I need to do more marketing, right? And then it comes in time, just in time for the spring rush, you know?
Right, totally. It's like you should have done the marketing 3 months ago, like late summer, early fall, so you had it during your naturally slow time. Well, and that's one thing that we can talk about in a future episode is like, I know that February is always the slowest month of the year for us because it's not a travel season. We're not a winter destination.
People have kind of blown their, their wad on the holidays and, and it's, and it's a shorter month and, and all those things. And so Uh, with your guidance many years ago, we now have a recurrent— we have some specialty marketing pieces that only happen in February that are done to kind of drive return clients and previously declined services and that kind of stuff back in the door in February to help kind of take the valley out of the peaks and valleys.
Yeah. Yeah, totally. Because when people are holding on to their money, Mike, like you have to lean on the people who've already given their money. To you. So it's much easier to get someone who has already opened up their wallet and run their, their credit card at your shop. It's much easier to get that person to spend money again than it is to get a brand new person who's like trying you out.
Yeah, the cheapest customer is the one you've already got. Yes, right. And if you ever do the math to figure out what your new customer acquisition cost is you'll really appreciate keeping the ones that you've already got for as long as possible. So we actually talked about that this morning in the staff meeting at 7:45. We were talking about how we've fallen back out of the habit of pre-booking the next appointment for the annual inspection and for the oil service, um, and how that's just— we're just shooting ourselves in the foot.
Yeah, because what's 6 months from now? 6 months from now is the slow season. Why wouldn't we be booking all these cars to come in in the slow season? Yeah. Um, so how has that worked for you historically? I've never been able to get it off the ground where we do it consistently for 6 full months to get through a cycle of the database.
Yeah. Um, I have several peers in elite who do it and have done it for over a decade successfully. And it's a driving factor. I mean, if you got, uh, I mean, I expect it from my dentist, right? It would be weird if I left the dentist's office without another appointment, right? I would think that they weren't doing their job right, right?
Uh, so if you train your customer base to accept it, you know, hey, Miss Jones, you know, one of my jobs is to, you know, just handle anything that has to do with your car for you so that you don't have to stress about it. I went ahead and made it a reminder in my computer to call you in 6 months when you're due for an oil change.
Yeah, you get the sticker up there, but I never pay attention to the sticker in my car. Uh, and you might not either. I'm just gonna call you in 6 months and say, hey, you're due, and then we can set a time that works for you. Does that sound good? Great. And then set the reminder in the computer and freaking call them.
Yes. Yeah. Um, you asked, you asked earlier in the episode, like, what sets people apart. I think convenience sets people apart. Convenience. And that's why, like, when someone calls and you're like, yeah, I'm booked out 2 days, and they're like, all right, let me think about it, they're They're not thinking about it. Yeah, they're calling the next number. Yes, they're going on Google and calling the next number.
You know what's crazy too is like you, you're spending all this money on marketing. I paid $4 for that click, right? And you, and like you just did marketing for your competition because you agitated, you like poked the bear. You're like, hey, hey, your warning light's on. Hey, hey, you have an oil change light on. You have an oil light on, you know?
And they're like, oh my gosh, finally I need to— I finally have a second with The dog's not barking, the kids aren't pulling on me, like I'm not making dinner, I'm not going into the office. Pick up the phone, they call you, they know that they need it, they finally have a second to do it, you can't help them. They— you're only a day out, you're only 2 days out, but they're like, no, no, I need it in the morning because I'm going on a trip soon, this is happening, like I'm busy.
So if you make it easy and convenient for them, you're like, yeah, I can get you in I can come pick up your car. You might not do that anymore, but, or we have a, we have a loaner car for you. Yeah. So what you're saying is, and I don't know what, I'm going to be totally honest. I don't know what my cost of customer acquisition is right now.
I haven't looked at it in a long time. Yeah. Um, but let's say it's $100. New customer acquisition is $100. Um, if I do all that marketing and they finally pick up the phone and they call me, I just spent $100 to send them to my competition. Because I couldn't help them. 100%. Super. That's exactly it. And not only that, but you lost whatever your customer lifetime value is.
So if, if you are a good shop, right, and you're like, when people come to my shop, they love me and they stay at this shop forever. Well, if you figure it out, like, what is that customer, the lifetime value of that customer to you? Right. If they're going to— it's twice a year at $838. And let's say I keep them for 10 years.
Okay. And they've got 2 cars. So that's $3,200 a year for 10 years. That's $32,000. Yep. That's a lot of money. So now you lost $100 because you paid $100 worth of marketing for your competition. And it's like, crap, that $100, damn it. But really, you lost— what'd you say, $32,000 in the opportunity? Does that make sense? Yeah, yeah, yeah. Um, okay, so this episode was just about kind of reintroducing what it is that Turnkey does and what the idea is for, uh, these calls.
And so we're gonna have a monthly marketing review, and so next month we're gonna do an episode, and I think it would make sense for us focus on the Garner store. Sure. Um, and to whatever degree, I don't know if that would be problematic to break out all of this, uh, one store from all of the stores because there's some overlap in what's done, but we'll figure that out.
Yeah. Um, and it's just going to be, um, what it's like to be a client, uh, of Turnkey and what the things are that we review. And I'm just going to ask my, my dumb, uninformed, ignorant questions and get the feedback and, uh, I know that I'll still have conversations with Rachel and the team there because you're running a big organization and you got lots going on.
Um, but I will, uh, I will likely be much more engaged and responsible because I don't want to tell you that I don't know and that I didn't do the things that I was committed to doing. Like, you've been, um, asking me to send updated pictures, uh, for 7 years, 3 years, uh, and I have not done it. And so we're still using, uh, old pictures, and that's all 100% my fault.
Uh, so that's okay. You know what, we— I bet you get new pictures before next month. All right, let's do it. You guys heard it here. All right, super awesome. Uh, well, I'm excited. I think this is going to be awesome. I think our listeners are going to, uh, enjoy learning a lot about how to do this and kind of what goes into it.
And, you know, if they're in a place where they can do it themselves in their business, great, they're going to get better at it. Totally. And if their business has grown to the point that they need to buy that time back and hire an expert, then they know where to go. So it's gonna be fun. Absolutely. Awesome. Thanks so much, Mike. Appreciate it.
Thanks for listening to Confessions of a Shop Owner, where we lay it all out— the good, the bad, and sometimes the super messed up. I'm your host, Mike Allen, here to remind you that even the pros screw it up sometimes. So why not laugh a little bit, learn a little bit, and maybe have another drink? You got a confession of your own or topic you'd like me to cover, or do you just want to let me know what an idiot I am?
Email mike@confessionsofashopowner.com or call and leave a message. The number is 704-CONFESS. That's 704-266-3377. If you enjoyed this episode, be sure to like, subscribe, or follow. Join us on this crazy journey that is shop ownership. I'll see you on the next episode. If you're still thinking about the shop at 10 PM, you're not alone. You're replaying the day, wondering what got missed, what still needs follow-up, how the numbers look, and whether anything is waiting for you first thing tomorrow morning.
That part of being a shop owner gets old really quick. TechMetric is built to take some of that off your plate. It brings your shop management, payments, and marketing together in one place. So you're not piecing things together at the end of the day, trying to figure out where everything stands. Your team has what they need to keep things moving. Your customer communication doesn't stall out, and you have a clearer picture of how your shop is actually performing.
See how it works at tekmetric.com. That's T-E-K-M-E-T-R-I-C.com, or tap the link in the show notes.
More from Confessions of a Shop Owner

Ep 124 - James Hornak & Nathan Ward | These Shop Owners Are 14 Months In and Pacing $1.5 Million
Tekmetric transformed my shop. Plain and simple. Want that for yours? Touch HERETurnkey Marketing takes the stress of doing something I'm not good at off my plate. And gives it to someone who is. Click HERE for more.47 Consultants brings your shop’s story to life on social media, helping Carfix engage 60,000 people in Raleigh in just a few weeks. See what 47 Consultants can do for your shop, and tell them Big Daddy Mike sent you!Elite Worldwide's Ignite 2027 is coming up in February and NOW is the time to sign up. It's happening in Vegas February 4-6 and it will be the best 3 days of your shops year when you attend. Save $100 when you use code CONFESSIONS HEREWhen I used the maintenance tool for the fist time with Detect Auto, my mind was blown. My advisors had the same reaction - and then SO MUCH MORE TIME. Learn more about Detect Auto and book a free demo now!Mike Allen catches up with James Hornak and Nathan Ward roughly a year after their first appearance on Confessions of a Shop Owner—and a lot has changed. Their shop now has three full-time technicians, has been running roughly 180 cars a month at around a $955 ARO, and is pacing toward approximately $1.5 million in its first full year. They explain the strategy behind their controversial $29 oil changes, what happened when their first $100K month convinced them they could change roles too quickly, why finding the right service advisor has been harder than expected and how coaching and involvement in the industry accelerated their growth. Mike also opens up about the management mistake that wrecked his own shop culture, they discuss building strong DVIs without trying to sell every discovered item immediately, and Nathan casually declares that the goal for next year is $3 million. Oh—and James and Nathan finally reveal that they were behind the mystery Mike Allen shirts that had him accusing half of ASTA Expo of conspiring against him.Timestamps:00:00 – Mike Discovers the Mystery Shirt01:26 – Martini Bar at ASTA 😂02:24 – Is the Mustang STILL Broken?04:19 – One Year of Insane Shop Growth06:01 – Hiring Three Technicians in Year One09:24 – 180 Cars a Month & $955 ARO10:42 – The $29 Oil Change Strategy12:25 – Pacing $1.5 Million in Year One16:50 – Mike’s Shop Culture Fell Apart18:59 – $100K Month → $60K Month20:38 – Mike’s Best Service Advisor Was a Bartender21:48 – Why Coaching Changed Everything23:44 – Should They Buy a $2.5M Shop?27:54 – Paying Off Debt & Building the “F You Fund”28:30 – WHO MADE THE MIKE SHIRTS?! 😂38:04 – Profitable Enough to Spend Money on a Joke53:28 – The Free Diag Debate Returns55:59 – $5,300 in Discovered Work58:58 – The $3 Million Goal1:03:03 – From Startup to $1.5M Through Community & Coaching

Ep 123 - Caleb McElmurry | When Should a One-Man Shop Hire Its First Technician?
Tekmetric transformed my shop. Plain and simple. Want that for yours? Touch HEREIf you're like me and aren't good at marketing, don't do it on your own. Let the experts handle it. Touch HERE for more on Turnkey Marketing.47 Consultants brings your shop’s story to life on social media, helping Carfix engage 60,000 people in Raleigh in just a few weeks. See what 47 Consultants can do for your shop, and tell them Big Daddy Mike sent you!Elite Worldwide's Ignite 2027 is coming up in February and NOW is the time to sign up. It's happening in Vegas February 4-6 and it will be the best 3 days of your shops year when you attend. Save $100 when you use code CONFESSIONS HERE When I used the maintenance tool for the fist time with Detect Auto, my mind was blown. My advisors had the same reaction - and then SO MUCH MORE TIME. Learn more about Detect Auto and book a free demo now!Mike Allen and Bryan Pollock welcome Caleb McElmurry to talk about the realities of building a repair business when you’re still the technician, service advisor, estimator, parts department and owner all at once. Caleb started mobile, moved several hours away and essentially started over with a brick-and-mortar shop—and now he’s intentionally waiting until the business is consistently ready before hiring his first technician. They debate why hiring a cheap apprentice first can actually make a solo owner less productive, how many billable hours might signal that it’s time to hire, what types of jobs a startup shop should avoid and why some European cars can eat a new shop alive. Caleb also explains why his first major training event is focused almost entirely on business and service-advisor skills instead of technical classes, and the conversation turns into ASE certifications, technician licensing, customer communication, $1,000 AROs and why owners shouldn’t go home from training and try to change their entire business Monday morning. The bigger lesson: being great at fixing cars gets you started—but learning how to run the business is what determines what happens next.Timestamps: 00:00 – Why Startup Shops Should Be Careful With European Cars05:13 – Meet Caleb McElmurry06:01 – From Mobile Mechanic to Brick-and-Mortar07:09 – When Should Caleb Hire His First Technician?09:22 – Why Your First Hire Shouldn’t Be Cheap Labor10:05 – How Busy Should a Solo Shop Be?13:00 – Tow Trucks, Winter & Small-Town Shop Life16:00 – Stop Giving Jobs the “Go Away” Price20:29 – First Training Event: Don’t Implement Everything23:00 – Why Caleb Isn’t Taking Technical Classes25:00 – Should Automotive Technicians Be Licensed?30:00 – ASE, Apprenticeships & Industry Standards33:00 – Just Get 1% Better34:00 – Caleb’s Service Advisor Process36:42 – Do Customers Need Prices Explained First?38:00 – A $1,000 ARO in a One-Man Shop39:00 – Caleb’s Plan for His First Technician41:12 – The Difficulty of Turning the Business Off43:13 – Late Nights at ASTA

Ep 122 - Trey & Sasha Holley | Stop Looking for A-Techs. Build Them.
Keep shop management, payments, marketing (all the things) all in one place with Tekmetric. It will CHANGE YOUR LIFE. Click HERETurnkey Marketing has made my life SOOO much simpler, AND they've helped keep the phone ringing. Do you need these two things too? Learn more HERE47 Consultants brings your shop’s story to life on social media, helping Carfix engage 60,000 people in Raleigh in just a few weeks. See what 47 Consultants can do for your shop, and tell them Big Daddy Mike sent you!When I used the maintenance tool for the fist time with Detect Auto, my mind was blown. My advisors had the same reaction - and then SO MUCH MORE TIME. Learn more about Detect Auto and book a free demo now!Elite Worldwide's Ignite 2027 is coming up in February and NOW is the time to sign up. It's happening in Vegas February 4-6 and it will be the best 3 days of your shops year when you attend. Save $100 when you use code CONFESSIONS HEREMike Allen sits down with Trey and Sasha Holley, owners of a 10-bay repair shop in Thomaston, Georgia, for a conversation about growth, technician development, working with your spouse and building a business that can eventually survive without you. Trey and Sasha share how losing Sasha’s father suddenly forced them into the business side of automotive before they were ready—and why watching him work himself relentlessly shaped the kind of shop they want to build today. They also explain why struggling to find an experienced A-tech completely changed their hiring philosophy after they took a chance on a high-school student, bought him a toolbox and developed him into a productive young technician now learning diagnostics. The conversation gets into their 400-hour backlog, whether becoming a multi-shop operation is actually something they want, succession planning for their son and the uncomfortable question of what happens to your business if you die tomorrow. And in true Confessions fashion, Trey eventually admits that one of his shop’s biggest historical problems wasn’t employees, technicians or customers—it was his own attitude.Timestamps: 00:00 – Do You Really Need an A-Tech?01:29 – Meet Trey & Sasha Holley03:59 – From Two Bays to a 10-Bay Shop05:38 – Being Thrown Into Business Overnight06:15 – Losing Sasha’s Dad at 5108:57 – Starting Their Own Shop11:02 – Running a Business With Your Spouse13:03 – When Employees Play Husband vs. Wife16:40 – Moving a Technician Into the Front Office18:17 – 400 Hours of Approved Work19:27 – Stop Looking for A-Techs—Build Them20:50 – Teaching a Young Technician Diagnostics22:49 – The Never-Ending Growth Problem23:56 – How Much Growth Is Enough?25:39 – Building a Shop Their Son Can Inherit26:08 – What Happens If the Owners Die Tomorrow?28:36 – Mike’s “Oh Shit, I’m Dead” Book35:08 – What Happened to Sasha’s Dad’s Shop?38:04 – Their First ASTA Expo47:03 – Stop Making Excuses and Show Up51:09 – Trey’s Confession: “The Problem Was Me”52:44 – “I’ve Only Had Two Leave in Tears” 😂

Ep 121 - Marketing Call #2 | Are Your Advisors Accidentally Turning Customers Away?
Tektonic 2027 is coming up April 1-3, and if you missed year 1, you MUST NOT miss year 2. It's bigger, it's better, because is Tekmetric's conference. You know it's gonna be the best conference in the history of conferences. Get lower pricing now HEREMy marketing before and after signing up with Turnkey Marketing is pretty scary. In a good way. Get your marketing right today HERE47 Consultants brings your shop’s story to life on social media, helping Carfix engage 60,000 people in Raleigh in just a few weeks. See what 47 Consultants can do for your shop, and tell them Big Daddy Mike sent you! Make your techs happier with Detect Auto. They'll stop getting "check noise" or "check vibration" from advisors with the customer concern tool. It will CHANGE YOUR LIFE. Book a demo HEREElite Worldwide's Ignite 2027 is coming up in February and NOW is the time to sign up. It's happening in Vegas February 4-6 and it will be the best 3 days of your shops year when you attend. Save $100 when you use code CONFESSIONS HEREMike Allen sits down with Carry-Lynn Rodenberg of Turnkey Marketing for Marketing Call #2, and this time they dig into what happens after your marketing actually works. Mike shares the numbers from his shops—including nearly 2,700 inbound callers in September, roughly 550 unanswered calls and a call-to-car conversion rate of only about 33%—and they talk about how much revenue can disappear when advisors accidentally repel customers. They also discuss handling negative Google reviews, why customer retention may be more important than buying more leads, ways to fill an empty schedule, and why overwhelming customers with massive estimates can sometimes hurt long-term relationships. Carry-Lynn also explains how Google and other AI tools are changing local search, why shops need to be prepared for AI-generated phone calls and why lazy AI use may eventually make every business sound exactly the same. The big question throughout the episode: Do you actually need more marketing—or do you need to stop wasting the customers you already have?Timestamps:00:00 – How Advisors Accidentally Push Customers Away01:08 – Mistakes Happen—Your Response Matters09:34 – Google Reviews & Rebuilding Reputation11:48 – How to Respond to a Bad Review13:37 – What Mike Learned From His Negative Reviews15:46 – You Paid to Make the Phone Ring—Now Convert It18:44 – Measuring Call-to-Car Conversion20:48 – Mike Missed 550 Calls in One Month23:46 – Google’s AI Is Calling Repair Shops28:46 – “Be Nice to the Robot” 😂30:42 – Could AI Capture 100 More Cars a Month?32:50 – Is a Huge ARO Destroying Customer Retention?34:49 – Only 24% of New Customers Came Back39:59 – How to Win Back Lost Customers43:16 – What to Do When Next Week’s Schedule Is Empty48:01 – Easy Customers Already Sitting in Your Database49:35 – Marketing Priorities for a Smaller Shop53:34 – The Most Alarming Thing About AI Marketing57:10 – Bad Marketing Decisions & AI Slop
Related across the catalog

The Power of Financing: A Growth Tool for Auto Repair Shops [RR 1108]
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Arming Your Service Advisors For Battle
Customers do not buy brake pads, transmissions, tires, or diagnostics. They buy confidence that their family will be safe, their truck will get them back to work, their trip will stay on schedule, and the problem will finally be handled. In Part Two...

Don't Send Your Service Advisor Into A Battle Unarmed
Your service advisor may be the gatekeeper of your entire business, but have you actually trained them to protect it? In Part One of this two-part Repair Shop Reckoning conversation, Kevin Brown and Jason Tracey break down one of the most expensive...

The “Kohl’s Cash” of Auto Repair: Turning Customer Rewards Into Repeat Business [THA 495]
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